Oct 31, 2020  
2020-2021 University Catalog & Student Handbook 
  
2020-2021 University Catalog & Student Handbook

Student Accounts


 

Tuition and fee information for each program is linked below:

Tuition and fees are due and payable in full before the first day of class for each term unless the student has an approved tuition payment plan or accepted financial aid sufficient to cover the balance due.

The University reserves the right to change the schedule of tuition and fees without advance notice and to make such changes applicable to present as well as future students.

Enrolled students are strongly encouraged to pay tuition and fees via KCU’s online payment portal. However, if a student wishes to pay via paper check, the payment should be made payable to: Kansas City University of Medicine and Biosciences (KCU) and sent to the address below:

KCU c/o Finance Office
1750 Independence Ave.
Kansas City, MO 64106

Payments must be received by the Office of Finance no later than the end of business on the specified due date. Students with an unpaid balance (including accepted financial aid) may be subject to late fees.

Communications

The KCU Office of Finance will communicate charges, payments and other important notices to students via their KCU email. Students are expected to check their email account regularly to ensure important information is not overlooked.

Tuition Payment Plan

KCU offers flexible tuition payment plans. The payment plan requires an application fee and approval from the Finance office. The application fee is based on the number of months over which the payments are extended. Students are charged $25 for each month needed for extended payments.

Students must contact the Finance office at least 48 hours prior to the due date with the desired number of months over which to extend payment (up to four months). The application fee will be added to the student’s open balance. The first payment–equal to the total balance due divided by the number of months selected for payment–is due prior to the first day of class. Failure to contact the Finance office 48 hours prior to the due date or failure to make the first payment by the tuition due date may result in a late fee.

Past Due Balances

Tuition and fees are due and payable prior to the first day of class, unless the student has been approved for a tuition payment plan or has accepted financial aid. Students with past due balances will be:

  • Assessed late fees of $50/month.
  • Subject to a hold on his/her student record.
  • Ineligible for continued enrollment.

Returned Payments

Should KCU be notified by its banking institution that a payment has been returned for any reason, the original payment will be reversed and a $30 returned payment fee will be added to the student’s account.

Refund Policies

Program Withdrawal Policy

Any student wishing to withdraw from all courses and leave the University must notify the campus dean of COM or the dean of COB and must complete the University checkout process as outlined in Student Withdrawal from the University .

All academic records will be on hold until the check-out process is completed and all financial obligations satisfied.

Institutional Refund Policy

Tuition and fees are charged each academic term. Fees are not eligible for refund.

Students officially separated from the University after the published drop deadline , but prior to completing 60 percent of the term will receive a refund of eligible tuition based on the percentage of the term completed. Students completing 60 percent or more of the program term are not eligible for a refund.

In such situations where a student is billed on a per credit hour basis rather than by term, students are eligible for a refund based upon the effective date of the drop. If the official drop date is on or before the first date of the course, the student will receive a full refund. For any withdrawal after the first day of the course, the student will be eligible for a refund based upon the percentage of the course completed. Students completing 60 percent or more of the course are not eligible for a refund.

Students enrolling in any intersession courses are eligible for a refund based upon the effective date of the drop. If the official drop date is on or before the first date of the course, the student is eligible for a full refund. If the official drop date is the second or third calendar day of the course, the student will receive a 50 percent refund. If the official drop date is after the third calendar date, the student will not receive a refund.

Students’ academic records will be on hold until all open balances are paid in full.

Title IV Institutional Refund & Return to Title IV Policy

This policy applies to all students who have utilized federal Title IV funding and, on or after the first day of the term, withdraw, stop attending all classes, go on an approved leave of absence, or are dismissed and/or expelled from the University during a term.

Title IV funding includes any federal financial aid programs authorized under the Higher Education Act of 1965 (HEA), as amended. The following programs are considered Title IV funds: Federal Direct Unsubsidized Loan and Federal Direct GradPLUS.

A student’s withdrawal date for return of Title IV funds (R2T4) purposes is one of the following:

  • The date the student began the institution’s official withdrawal process or officially notified the institution of their intent to withdraw; or
  • The official date of an approved leave of absence, withdrawal or dismissal from KCU as documented by the vice provost for Enrollment and Student Services; or
  • The midpoint of the term for a student who leaves without notifying the institution; or
  • The student’s last date of attendance at a documented academic-related activity in accordance with federal regulations.

When a student who has received Title IV HEA funds leaves school for any reason prior to completing more than 60 percent of the payment period (the academic period of enrollment by which a student receives a disbursement of Title IV funds), the student will have all or a portion of their financial aid funds returned to the appropriate aid program(s) by the University.

The federal regulations regarding R2T4 (34 CFR 668.22) require the school to calculate the total number of calendar days in the payment period, then the number of calendar days the student attended. The student’s “earned” and “unearned” percentages are determined. The “unearned” funds paid to the school must be returned to the appropriate Title IV programs within 45 days of the student’s date of withdrawal. The student will then be responsible for the payment of the remaining tuition balance due per the KCU refund policy. The student will be notified of these amounts via email from the Office of Finance.

The R2T4 calculation differs from the University’s Institutional Refund Policy.

If a student was not disbursed all of the funds that the student earned and is otherwise eligible, the student may be eligible for a post-withdrawal disbursement. The student’s eligibility for the post-withdrawal disbursement will be determined by the R2T4 calculation. The financial aid office will contact the student by email regarding post withdrawal loan eligibility. The student has 14 days from notice date of the additional loan offer to accept or decline some or all of the loan amount offered.

In accordance with federal regulations, refunds are allocated in the following order: Federal Direct Unsubsidized Loan and Federal Direct GradPLUS.

Return of Title IV Funds Calculation

These steps are followed in calculating the amount KCU may have to return on your behalf when a student ceases attendance in all classes in the payment period.

  • Determine the percentage of the enrollment period completed by the student.
    • Days Attended in Payment Period ÷ Total Days in Payment Period = Percentage Completed
    • If the calculated percentage is more than 60 percent, then the student has “earned” all Title IV aid for the payment period.
  • Apply the percentage completed to the Title IV aid disbursed to determine the aid earned by the student based on their withdrawal date.
    • Total Aid Disbursed x Percentage Completed = Earned Aid
  • Determine the amount of unearned aid to be returned to the appropriate Title IV aid program.
    • Total Disbursed Aid - Earned Aid = Unearned Aid to be Returned
    • One the of the following actions will apply to a student:
      • If the aid already disbursed is greater than the earned aid, the difference must be returned to the appropriate Title IV aid program.
      • If the aid already disbursed equals the earned aid, no further action is required.
      • If a student was not disbursed all of the funds that the student earned and is otherwise eligible, the student may be eligible for a post-withdrawal disbursement. The student’s eligibility for the post-withdrawal disbursement will be determined by the return of Title IV calculation. The financial aid office will contact the student by email regarding post withdrawal loan eligibility. The student has 14 days from notice date of the additional loan offer to accept or decline some or all of the loan amount offered.
  • Distribute the responsibility to return funds between the institution and the student.
    • The student will receive a letter outlining the amount KCU must return on the student’s behalf.
    • The student may be expected to repay an amount to KCU.
    • Any amount that must be repaid to KCU is due immediately. No grace period applies to this amount.
  • Any refund or repayment obligation will be clearly outlined for the student in writing and will also appear on their University bill.
  • Return of Title IV aid, based on the type of aid disbursed, in the following order:
    • Unsubsidized Direct Loan
    • Federal Direct PLUS Loan

Finance Appeals Committee

Students wishing to appeal any charges to their student account, the amount of their refund, or any matters having to do with their student account with the Finance Office may request to submit an appeal to the Finance Appeals Committee (FAC). The FAC is a staff-led committee that includes representation from the offices of Financial Aid, Finance, Registrar and Student Services.

Students must notify the University of their desire to have a matter reviewed by emailing their appeal to studentaccounts@kansascity.edu.

The FAC reserves the right to meet with the appealing student, but does not necessarily meet with every student. Once reviewed, the committee will provide the student with a written ruling on their decision.